Office Administration Assistant

Department: Human Resources
Location:Las Condes, RM, Chile
Reports to: Regional HR Manager
Position type: Full-time – Executive level
Schedule - All week on site

DRIVING CONNECTIVITY

Chart your Course with PIL
With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fueled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

At PIL, we provide local experiences with a global reach. With our headquarters in Singapore, and services offered at over 500 locations in 90 countries, you will have ample opportunities to work with colleagues from different cultures and communities.

Get On Board for a Dynamic and Purposeful Career

The Office Administration Assistant will support the daily operations of the office, ensuring smooth and efficient administrative processes. This role involves managing schedules, handling correspondence, coordinating office supplies, and assisting with internal communications. The ideal candidate will be proactive, detail-oriented, and committed to maintaining a well-organized and professional work environment.

Key Responsibilities

• Provide general administrative support including answering phones, managing emails, and handling incoming/outgoing correspondence.
• Maintain and organize office files, records, and documentation both physically and digitally.
• Coordinate meetings, appointments, and travel arrangements for staff and executives.
• Monitor and manage inventory of office supplies, placing orders as needed to ensure availability.
• Assist in preparing reports, presentations, and other documents for internal and external use.
• Liaise with vendors and service providers to ensure timely delivery and maintenance of office resources.
• Support onboarding of new employees by preparing workstations and coordinating orientation materials.
• Ensure compliance with company policies and procedures in all administrative tasks.

Skills & Qualifications
• Minimum of 5 years of experience in administrative support or office management.
• Strong organizational skills to manage multiple tasks and priorities effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Fluent in English and Spanish.
• Excellent verbal and written communication skills for professional interaction with staff and external contacts.
• Ability to work independently and collaboratively within a team.
• Problem-solving skills to address administrative challenges efficiently.
• Attention to detail to ensure accuracy in documentation and scheduling.
• Time management skills to meet deadlines and maintain workflow.

Other Requirements
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High level of integrity and ethical standards.
• Flexibility to adapt to changing priorities and office needs.

WE VALUE
• Experience with office management software (Oracle, SharePoint etc.)
• Strong analytical and organizational skills.
• Initiative and reliability in supporting team and company goals.
• Ability to foster a positive and productive office environment.

Why Join Us

Be part of a leading global carrier with a strong focus on sustainability and innovation.
Work in a dynamic and collaborative environment.
Opportunities for professional growth and development.

Eligibility to Apply
This position is open to Chilean nationals or individuals who currently have the legal right to work in Chile. Please note that applicants without this eligibility will not be considered.

About Us
Incorporated in 1967, Pacific International Lines (PIL) is ranked 12th among the world’s top container shipping lines and is also the largest home-grown carrier in Southeast Asia. Based in Singapore, PIL is a global carrier with a focus on Asia, China, Africa, the Middle East, Latin America, Oceania, and the Pacific Islands.

Together with its affiliated companies Mariana Express Lines (MELL) and Malaysia Shipping Corporation, PIL serves customers at over 500 locations in more than 90 countries worldwide with a fleet of 100 container and multi-purpose vessels.

Apart from the core liner shipping business, PIL also has several other business units such as container manufacturing, depot, and logistics services.


PIL strives to meet the needs of its customers by providing value-adding services such as intermodal, breakbulk, and reefer services delivered on innovative technological platforms. With its focus on “Driving Connectivity” and commitment to achieving Net Zero by 2050, PIL aims to be an efficient, sustainable, and future-ready shipping line.

For more information, visit www.pilship.com

Pacific International Lines (PIL) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Copyright © 2024 Pacific International Lines